THIS IS A 12-MONTH POSITION.

DISTINGUISHING FEATURES OF THE CLASS:  This position exists in a school district and involves the responsibility for bridging the gap of current services between School District Personnel, the Department of Social Services, Probation, Public Health, hospitals, school physicians, school nurses, students and staff.  The work is performed under the supervision of the Director of Pupil Personnel Services with leeway given for carrying out the details of the work.  Supervision is exercised over Registered Professional Nurses (School).  Does related work as required.

TYPICAL WORK ACTIVITIES: 

• Acts as a liaison between the district, school physicians, and school nurses on all medical issues and required recordkeeping and reporting in the district;
• Oversees and trains district nursing staff;
• Acts as the primary link with the school physician on medical issues;
• Works with the district staff on implementation and management of   the District Wellness Policy;
• Manages health concerns and recordkeeping in the prevention and   control in the area of communicable or contagious diseases such as pandemic flu, H1N1 influenza, MRSA etc;
• Works with school nurses on implementation of Body Mass Index data collection and recordkeeping;
• Provides parent education training for mental health awareness and other related issues such as vision and dental care, nutrition, teen pregnancy and sexually transmitted diseases;
• Updates district procedural guidelines for nurses and staff     dealing with physical and mental health needs consistent with the State and County standards;
• Ensures responsive and appropriate professional development and orientation for all nurses;
• Monitors nursing inventory and facilities for comprehensive and continued safety;
• Coordinates with substance abuse counselors on alcohol, tobacco    and substance abuse prevention;
• Communicates with outside agencies social marketing strategies to reduce violence;
• Coordinates all physical and mental health services for K-12 students and acts as a liaison for such with community agencies, district staff and students;
• Provides support to staff and students in after school programs in  the area of prevention of violence, drug/alcohol/substance abuse;
• Performs other health and wellness related duties as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:  Thorough knowledge of nursing principles and techniques and their relation to medical practices and skill in their application; ability to understand and follow technical oral and written instructions and the ability to disseminate the same to onsite school nurses; ability to plan and supervise the work of others; ability to keep accurate records and reports; ability to establish productive working relationships and elicit the cooperation of others;  good written and oral communication skills.

DISTINGUISHING FEATURES OF THE CLASS:  This position involves responsibility for performing complex information processing activities often involving the utilization of software packages.  These software packages are either operator designed or vendor supplied programs to make the system perform unique functions.  This position differs from that of Information Processing Specialist II in that the activities performed are more complex and the incumbent is responsible for managing an office or for assuming responsibility for supervising a major operation of the office.  The incumbent is responsible for learning new software packages and training office staff in their use.  Additionally, when not engaged in equipment operation, an incumbent performs a variety of clerical duties.  General supervision is received from a higher level employee.  Direct supervision may be exercised over a variety of clerical employees.  Does related work as required.

TYPICAL WORK ACTIVITIES:

• Assists department heads in establishing work goals and priorities;
• Prepares narrative and statistical reports summarizing information processing activities;
• Assists department head in preparing specifications for additional or replacement equipment;
• Keeps department head abreast of changes made to improve routine office procedures;
• Determines office supplies to be purchased and prepares and transmits purchase requests;
• Conducts on-the-job training for both superiors and subordinates in such areas as equipment operation and operating procedures;
• Assists department head in selecting employees for participation in centrally conducted training courses;
• Reviews office procedures with new employees;
• Conducts staff meetings in order to brief employees on new office procedures or existing ones which need clarification or emphasis;
• Assigns work to subordinates, based on priorities, and schedules the work flow;
• Places service calls and maintains records of service calls;
• Designs parameters for selective information storage on information processing equipment to produce specialized outputs of this information in response to users' needs i.e. records processing;
• Designs methods of assembling pre-recorded pieces of information            (usually each having a number of variables to be inserted into complete documents i.e. document assembly;
• Chooses document formats and designs document layouts to be used for entering information which will be printed on pre-printed forms;
• May perform functions involved in tele-communicating between information processing machines to establish a communications linkage;
• Types complex charts, statistical reports and/or performs mathematic computations using information processing equipment;
• Discusses assigned information processing projects with users to clarify specific needs and problems;
• Performs a variety of related duties as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:  Thorough knowledge of the use and operation of information processing equipment and related peripheral equipment; thorough knowledge of office management, terminology and procedures; good knowledge of proper grammatical usage and punctuation; good knowledge of business vocabulary; ability to plan and supervise the work of others; ability to design complex formats and layouts for work assignments; ability to understand and follow complex oral and written directions.

SALARY:  Per CSEA SEC Contract

LOCATION: Central Office

DISTINGUISHING FEATURES OF THE CLASS:  This position exists in the Schenectady City School District and involves responsibility for the review and assembly of documentation to support Medicaid claims to the New York State School Supportive Health Services Program.  Duties performed are primarily focused on the specialized programmatic tasks relating to using computer-based applications/software to support Medicaid reimbursement for clinical services provided to district students with disabilities.  The work is varied with many complex moving parts to ensure compliance and is performed under the general direction of the Assistant Superintendent of Student Support Services with leeway given for the exercise of independent judgment in dealing with established Medicaid guidelines.  Does related work as required.

TYPICAL WORK ACTIVITIES: 

• Reviews and processes claims and related documentation for completeness and accuracy in accordance with NYS and federal guidelines and regulations;
• Monitors accuracy of digital documentation;
• Monitors compliance of prescriptions, documented sessions, evaluations, USO (Under the Supervision of)/UDO (Under the Direction of) documentation and IEP accuracy;
• Resolves documentation discrepancies;
• Trains staff in processes and procedures and sets up users in the billing software;
• Analyzes and monitors claim submissions;
• Compiles statistics on timely submissions;
• Routinely monitors providers’ license verifications;
• Runs queries to monitor the status of scripts, evaluations and USO/UDO compliance;
• Routinely monitors the activity and history of each provider using the billing software;
• Updates the providers and users in the billing software as needed;
• Provides reports on the status and findings of Medicaid audits;
• Communicates audit observations, recommandations and process improvements;
• Coordinates auditing outcomes with Medicaid Compliance Officer to identify, develop and publish corrective actions/educational material related to audit errors;
• Prepares original correspondence to employees and other clientele on a variety of Medicaid related issues;
• Provides annual Welcome Back to all users/staff with Q&A instructions on Medicaid requirements;
• Maintain monthly USO/UDO monthly/quarterly logs and ensure compliance with timely submission;
• Prepares reports that maintain the vitality of the Medicaid revenue;
• Maintains electronics and hard copy files and records as required;
• Coordinates the development of processes and procedures;
• Assists to ensure compliance with all applicable federal and state laws;
• Performs a variety of data entry of information into various systems used by the district/department;
• Performs other duties as assigned consistent with the goals and responsibilities of this position and as directed by the Assistant Superintendent of Student Support Services or his/her designee.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:  Comprehensive knowledge of the rules and regulations of the New York State School Supportive Health Services Program; thorough knowledge of Microsoft Office Suite; good knowledge of English; Good knowledge of the principles and practices involved in the organization of record keeping; ability to understand and carry out complex oral and written instructions; Ability to understand, use and explain complex regulations to others both orally and in writing in a clear and concise manner; ability to detect and define reporting irregularities and give recommendations on effective corrective measures; ability to prepare factual, clear and comprehensive analyses and to make sound recommendations; ability to create and use complex spreadsheets and databases; ability to acquire a knowledge of technical medical terminology and

usage; ability to establish good working relationships with clinicians and other staff members at all levels as well as those from outside agencies/schools; ability to manage a heavy workload and work with a high degree of independence to meet goals and deadlines; ability to deal with controversial matters in a tactful manner; ability to maintain confidential information; excellent analytical, problem-solving and decision making skills. 

SALARY:  Per CSEA Contract

LOCATION: Central Office

DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for performing complex information processing activities often involving the utilization of software packages.  These software packages are either operator designed or vender supplied programs to make the system perform unique functions.  This position differs from that of Information Processing Specialist III in that the activities performed are more complex and the incumbent is responsible for managing the offices of two or more departments and reports to those department heads.  The incumbent is responsible for learning new software packages and training office staff in their use.  Additionally, when not engaged in equipment operation, an incumbent performs a variety of clerical duties.  General supervision is received from a higher level employee.  Direct supervision may be exercised over a variety of clerical employees.  Does related work as required.

TYPICAL WORK ACTIVITIES:

• Assists department heads in establishing work goals and priorities;
• Prepares narrative and statistical reports summarizing information processing activities;
• Assists department heads in preparing specifications for additional or replacement equipment;
• Keeps department heads abreast of changes made to improve routine office procedures;
• Determines office supplies to be purchased and prepares and transmits purchase requests;
• Conducts on-the-job training for both superiors and subordinates in such areas as equipment operation and operating procedures;
• Assists department heads in selecting employees for participation in centrally conducted training courses;
• Reviews office procedures with new employees;
• Conducts staff meetings in order to brief employees on new office procedures or existing ones which need clarification or emphasis;
• Assigns work to subordinates, based on priorities, and schedules the work flow;
• Places service calls and maintains records of service calls;
• Designs parameters for selective information storage on information processing equipment to produce specialized outputs of this    information in response to users' needs i.e. records processing;
• Designs methods of assembling pre-recorded pieces of information (usually each having a number of variables to be inserted)into complete documents i.e. document assembly;
• Chooses document formats and designs document layouts to be used  for entering information which will be printed on pre-printed forms;
• May perform functions involved in tele-communicating between information processing machines to establish a communications linkage;
• Types complex charts, statistical reports and/or performs mathematic computations using information processing equipment for multiple departments;
• Discusses assigned information processing projects with users to clarify specific needs and problems;
• Performs a variety of related duties as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:  Thorough knowledge of the use and operation of information processing equipment and related peripheral equipment; thorough knowledge of office management, terminology and procedures; good knowledge of proper grammatical usage and punctuation; good knowledge of business vocabulary; good organizational skills; ability to prioritize assignments; ability to plan and supervise the work of others; ability to design complex formats and layouts for work assignments; ability to understand and follow complex oral and written directions.

Maven Role

This position reports to Reports to My Brother’s Keeper (SOS) Program Specialist and Office of Innovation, Equity, and Engagement in a midsize urban school district located in the Capital region of Upstate New York. This position supports the My Brother’s Keeper (SOS) initiative that is aimed to address persistent opportunity gaps faced by girls and young ladies and ensures that all young people can reach their full potential. In Schenectady we have created a small group mentoring program in each of our elementary middle and high schools for Young ladies. This position requires a high degree of open-mindedness, intuitiveness and flexibility.

Maven Expectations

? Serve as a check and Connect for the SOS students in the building;

? Facilitate group mentoring sessions in designated building

? Weekly communication with SOS Program Specialist about individual and group progress;

? Assist SOS students with goal setting & organization skills;

? Serve as an advocate for students & maintain contact with teachers to facilitate success of SOS students;

? Communicate with families regularly on SOS student progress;

? Support planning and attend program events after school hours including weekends.

Maven Key Qualities

Dedication and understanding of girls and young ladies;

? Exceptional interpersonal skills and communication skills;

? Takes an advocacy approach to coaching and mentoring;

? Strives to foster and motivate in a team-oriented, collaborative environment.

Restorative Practices Specialist

 DISTINGUISHING FEATURES OF THE CLASS:  This position exists in the Schenectady City School District and involves the responsibility of working with school building staff to embed and build capacity in the use of Restorative Practices. The candidate will work to ensure staff beliefs, assumptions, values, and ways of interacting to support an environment that will have a positive effect on social and psychological experiences of all students from all backgrounds (i.e. race, ethnicity, SES, gender, sexual orientation, religion, etc.) with an increase in student engagement. The incumbent will provide embedded coaching and professional development to staff on the implementation of Trauma Informed strategies, to include Restorative Practices. This position requires a high degree of cultural awareness, understanding of culturally responsive education and collaboration.

The Direct supervision is received from the Assistant Director of Pupil Personnel Services with wide leeway given for carrying out the details of the work.  The incumbent does related work as required.

TYPICAL WORK ACTIVITIES:

• Develop a strong understanding about how things like implicit biases, systemic racism, adverse childhood experiences, and inequity contribute to negative student outcomes. Works with the school team to engage in planning and executing an action plan to improve these outcomes;
• Maintains alignment between all positive behavior support systems;
• Leveraging of mental health programming (i.e. counseling, school psychologist, social workers, etc.);
• Supports culturally responsive practices to include the implementation of restorative circles;
•  Engages in mediations involving students, staff and community members to reduce incidents leading to school discipline systems;
• Facilitates professional development for staff and community aimed at decreasing disproportionality;
•  Provides ongoing disaggregated data analysis and action planning with staff and administrative team;
• Conducts classroom visits, ongoing feedback and coaching on best practice;
• Ensures alignment to the practices identified in the Code of Conduct.
• Other duties as assigned by the Superintendent and/or Assistant Superintendent of Student Support Services.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:  Good knowledge of school district programs;  Good knowledge of methods and procedures used in record maintenance;  Good organizational skills; Excellent interpersonal skills; Ability to communicate effectively both orally and in writing;  Ability to enlist the cooperation of others to meet a defined goal;  Ability to understand and carry out complex oral and written instructions; Ability to work with youth in an urban setting; knowledge and skills in Restorative Practices; Ability to develop quality relationships with parents, students, administration and the school board; Ability to assist the schools in effective communication with parents; Ability to organize meetings; Ability to organize members of the community to develop grassroots concerns and communicate them effectively; Ability to advocate for parents; Ability to seek information to assist families; Compassion and respect for others; Cultural sensitivity to various populations within the school district; Tact, courtesy and resourcefulness in dealing with people; Ability to work evenings and attend evening meetings.

DISTINGUISHING FEATURES OF THE CLASS: A Director of Facilities II is responsible for planning, organizing and directing the custodial and maintenance activities of a school district’s buildings and grounds department.  The work is performed according to established policies and procedures and in accordance with applicable State, local and federal laws, rules and regulations which apply to school district facility operations and maintenance.  Although certain activities are performed in the office, the incumbent of this position will on occasion be required to perform maintenance and repair related tasks and activities, which may be performed indoors or outdoors under adverse working conditions.  This position differs from Director of Facilities I in that the incumbent has a greater scope of responsibility, and is typically responsible for the supervision of more than one unit.  Supervision is exercised over subordinate supervisors and staff, which may include employees of the transportation department or those responsible for building safety and security.  This position differs from Director of Facilities III in that this position is less administrative in nature.  The work is performed under general supervision of a School District Administrator, which may include the Superintendent, with leeway allowed for the exercise of independent judgment in carrying out details of the work.

TYPICAL WORK ACTIVITIES:

• Supervises staff and may participate in daily preventive maintenance and custodial activities, which may include replacing locks, painting, carpeting/floor/tile/window/drywall replacement and/or repair;
• Manages, develops, and schedules a preventive maintenance program designed to retain buildings, grounds and equipment in a safe operating condition;
• Schedules inspections and completes reports for federal, state and local regulatory agencies to ensure compliance with codes, rules and regulations;
• Inspects and oversees painting, carpentry, plumbing, electrical, and other mechanical maintenance and construction work performed by private contractors, custodial, or maintenance employees to ensure work is in compliance with contract specifications, as well as, applicable codes and regulations;
• Supervises the in-service training of custodial, maintenance and if applicable, transportation employees;
• Discusses capital projects, maintenance, repair and operational needs with school administrator(s);
• Reviews the School District’s expenditures from the prior year and assists the administration with the budget process by forecasting and planning for the upcoming budget;
• Monitors expenses to ensure budgetary limits established by the School Board are not exceeded;
• Recommends purchase of materials and supplies and develops and directs the maintenance of the inventory control system;
• Reviews decisions made by lower-level supervisors regarding work schedules, vacation requests, personal and sick leave requests to ensure compliance with District policies and procedures;
• Maintains records and prepares reports related to operations and the work performed and schedules repairs when necessary;
• Recommends staffing to administrators and is also responsible for interviewing, hiring, evaluating, and disciplining departmental personnel;
• Manages, and when necessary, performs preventive maintenance and repairs on equipment, including plumbing, HVAC and electrical systems;
• Troubleshoots problems with equipment, including HVAC and electrical systems and may

DIRECTOR OF FACILITIES II    PAGE 2

contact contractor to perform repairs when a non-routine issue is identified;

• Performs inspections on and tests security systems, safety lighting, fire extinguishers, fire alarm system, doors, and eyewash stations to ensure proper operation and compliance with applicable codes and regulations;
• Ensures removal of snow and ice from sidewalks and roadways;
• Responds to inquiries from employees, school district administrators and the public regarding school district buildings and grounds activities;
• Swimming pool maintenance, if applicable, is limited to maintaining pool cleanliness and the addition of chemicals to ensure a safe swimming environment for students/public;
• May work with construction managers, architects and/or engineers to develop, implement and complete capital improvement projects and other long-term plans;
• May use a variety of tools and operates a variety of motor and other equipment related to building and grounds maintenance and repair including snow blowers, lawn movers, tractors, plow trucks, pick-up trucks, hedge trimmers, chainsaws, drills, reciprocating saws, screwdrivers, wrenches, pliers, hammers and plungers;
• May be responsible for operating motor equipment related to the work.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:  Thorough knowledge of buildings and grounds maintenance and repair practices and procedures; thorough knowledge of safety precautions and practices associated with buildings and grounds maintenance and repair work; thorough knowledge of the practices and techniques of one or more of the skilled trades* (defined in minimum qualifications below); thorough knowledge of the principles and practices of administrative supervision; ability to organize, prepare and maintain accurate records and files; ability to effectively, efficiently and safely use tools and operate equipment related to buildings and grounds maintenance and repair; ability to inspect the work of building tradespersons and contractors to ensure compliance with contract specifications, as well as, applicable codes and regulations; ability to prepare budgets, operating reports and a variety of other reports relative to program activities; ability to understand, interpret and follow instructions, plans, diagrams, specifications, and blueprints; ability to understand and follow written and verbal instructions; ability to communicate effectively both orally and in writing; mechanical aptitude; and willingness to work under adverse weather conditions.

DISTINGUISHING FEATURES OF THE CLASS:   The work involves the performance of a wide variety of duties related to substance abuse prevention and treatment provided to students in a school district.  Primary emphasis is on providing counseling and guidance to students and their families.  Other duties include the dissemination of information on programs and services provided by the agency, follow-up on former student cases and the preparation of records and reports.  The purpose of the work is to coordinate services being provided to students with substance abuse problems to facilitate their transition to employment.  The work is performed under the general supervision of a professional staff member in accordance with established policies and procedures.  The incumbent does related work as required.

TYPICAL WORK ACTIVITIES:

• Maintains records of interviews and meetings with students and their families;
• Keeps abreast of new developments, programs and techniques in addictive abuse prevention and rehabilitation
• Works with addictive substance abusers to gain their confidence
• May disseminate information concerning programs and services to public and private agencies and to the general public through speaking engagements, media releases and educational programs
• Develops treatment plans for assigned students and maintains case progress notes in accordance with State guidelines
• Makes the community aware of the services available
• May prepare monthly student status and demographic reports
• Performs counseling function using an in-depth knowledge of alcoholism and drug addiction with students having special, social, adjust mental, addictive or personal problems in order to provide appropriate counseling relative to the student’s stage of recovery
• Performs case management functions as well as managing an assigned caseload of specific hard to serve  students using knowledge of long term recovery process so as to have the educational program enhance, or at least not jeopardize, the recovery
• Develops needed community resources and maintains working relationships with these groups and programs for hard to serve students
• May act as case coordinator with other community service agencies such as social services, alcohol rehabilitation organizations, mental health, private hospitals, educational  institutions, etc. to provide more integrated services to students
• May perform specialized follow-up visits and studies to assist in evaluating program         effectiveness
• May carry out special projects through research study and development in areas such as case management, integrated service planning and delivery for hard to serve students, etc.
• May supervise the administration of standardized testing instruments and procedures used in the evaluation of hard to serve students
• Performs a variety of related duties as required

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:   Good knowledge of the problems of those addicted to or dependent on addictive substances; Good knowledge of the symptoms and physical signs of addictive substance use; Good knowledge of group and individual counseling; Working knowledge of services provided in a school district; Working knowledge of the public and private agencies available to provide assistance to the addicted; Ability to relate to and be accepted by addictive substance abusers; Ability to evaluate student interests and aptitudes; Ability to work with students in a variety of counseling and educational guidance situations; Ability to work in a team approach as part of an educational support team when primary goals are educational success; Ability to follow oral and written directions; Ability to maintain records.