Job Posting

Job Opening Information Recruitment and Retention Specialist

Position Title
Recruitment and Retention Specialist
Required Application Type
School Related Personnel
Salary/Pay Scale
Job Description

Incumbent in this class is responsible for developing and implementing employment recruitment programs and strategies to support the district’s vision to increase equity and diversity in its workforce and to address vacancies and organizational needs with an emphasis on the certified recruitment as defined in Civil Service Law 35(g) and 35(j) and the Civil Service recruitment, as defined by the Civil Service rules. Incumbent targets specific areas of recruitment difficulty, including the recruitment of diverse candidates from all backgrounds and recruitment of candidates in shortage areas and/or hard to staff subject areas, as necessary to maximize applicant pools through advertising, recruitment at job fairs and college fairs.  Incumbent works in conjunction with educational institutions to enhance recruitment efforts. Incumbent researches and recommends updated technology to enhance recruitment strategies. Incumbent is responsible for employee retention through employee recognition programs, employee engagement programs, recruitment tracking and exit interviews.  Work is performed under the general direction of the Assistant Director of Human Resources or his/her designee with leeway exercised in the performance of duties.  Supervision may be exercised over a small support staff engaged in the implementation of recruitment programs.  Does related Human Resources work as required.


  • Provides leadership in the recruiting process, working in close collaboration with all internal stakeholders in the process of identifying and selecting qualified and diverse staff and faculty;
  • Ensuring the highest levels of service delivery and district hiring standards are met.
  • Engages in candidate prospecting efforts through actively networking and participating in targeted recruitment events/ initiatives while also developing a name for SCSD as an employer of choice.
  • Develops a recruitment strategy, which includes attending colleges and universities in and out of state, to recruit diverse candidates in both classified and unclassified positions.
  • Develops a recruitment strategy for hiring candidates in the unclassified service in teacher shortage areas and/or hard to staff subject areas. 
  • Assess applicant eligibility, including certification verification and the canvassing of civil service lists;
  • Develops and implements recruitment programs to target vacancies and organizational needs;
  • Develops a hiring protocol that identifies candidate skills and leadership style that will help identify appropriate candidate for our organization needs;
  • Screen potential candidates for proper certification and qualifications;
  • Assists managers with interviews, as required;
  • Organizes and/or attends job fairs, in and out of state, as necessary;
  • Develops and maintains partnership programs with colleges, high schools and other educational and training institutions to enhance recruitment efforts;
  • Drafts, publishes, markets and promotes recruitment material and documentation using the appropriate advertising media including, but not limited to, local newspapers and the Internet;
  • Establishes database of recruitment efforts and performs analysis of the data and analysis of organizational needs;
  • Maintains Internet recruitment efforts;
  • Assists with employment offers, as needed;
  • Works with managers performing reference and background checks on applicants;
  • Works with managers on employee retention through use of recognition programs and employee engagement;
  • Conducts exit interviews to collect data upon separation;
  • Tracks certification expirations and communicates with employees regarding upcoming expiration dates;
  • Maintains records and files as necessary;
  • Drafts statistical and narrative reports as necessary;
  • Makes oral presentations to community and educational groups;
  • May attend technical and informational seminars to keep abreast of changes in public sector certification and recruitment;
  • Processes and facilitates personnel transactions as it is received in the Department of Human Resources, including information on appointments, separations, promotions, examinations.
  • Assigns, supervises and reviews the work a group of entry-level employees engaged in personnel functions;


  • Thorough knowledge of recruiting practices, as they relate to certified employees and Civil Service rules;
  • Experience with hiring and recruitment for diverse candidates;
  • Excellent knowledge of recruitment, and/or marketing, and/or onboarding process.
  • Must have a clear understanding of all activities involved in recruitment, including goals for diversity and inclusion and ability to provide leadership in recruitment, including goals for diversity and inclusion, and ability to provide leadership in designing and implementing successful recruitment program whereby the District is successfully marketed as  desirable employer.  Knowledge of hiring techniques that identify candidate skills appropriate for our organizational culture and needs;
  • Knowledge of accepted interviewing techniques and practices;
  • Knowledge of modern employment recruitment practices, principles and techniques;
  • Knowledge of employee retention techniques;
  • Ability to identify and target areas of recruitment difficulty;
  • Ability to interpret job vacancies and to select person or persons having appropriate skills and training for such employment;
  • Ability to maintain records and files on employment qualifications of applicants;
  • Ability to establish and maintain effective working relationships with employers, the media, and educational and training institutions;
  • Ability to acquire the knowledge of appointment practices of public sector civil divisions;
  • Ability to plan, supervise, and review the work of others;
  • Ability to understand and follow oral and written instructions;
  • Ability to prepare oral and written reports;
  • Ability to prepare narrative and statistical reports;
  • Skill in public speaking;
  • Skill in the use of modern office equipment and personal computers;
  • Physical condition commensurate with the demands of the position.


Civil Service Title
Recruitment and Retention Specialist
Job Qualifications
  1. Graduation from a New York State registered or regionally accredited college or university with a Master’s ’s Degree in Human Resources Management or Business Administration and two (2) years of paid experience in employment recruitment or in a position evaluating professional credentials of individuals or institutions; OR,
  2. Graduation from a New York State registered or regionally accredited college or university with a Bachelor’s Degree in Human Resources Management or Business Administration and four (4) years of paid experience in employment recruitment or in a position evaluating professional credentials of individuals or institutions.



SPECIAL REQUIREMENT:  Possession of an appropriate level motor vehicle operator’s license issued by the New York State Department of Motor Vehicles.

Application Procedure

Candidates interested in applying must complete an online application. In addition, all applicants are requested to submit a current resume.  This is a competitive Schenectady County Civil Service position. Candidates must meet civil service requirements for appointment. Candidates must currently hold this title or be reachable on the civil service list when available. If a list is not available, this will be a provisional appointment and the successful candidate must take the appropriate civil service examination and be reachable. 

The Schenectady City School District (SCSD) has begun a period of change that seeks to transform the district and its schools. A significant level of local, state, and federal attention and investment in the Schenectady City Schools has characterized the last few years providing an incredible opportunity to ensure that all of its students graduate prepared to succeed in college or a well-paying career. Currently, the Schenectady City School District is seeking highly competent, motivated, dedicated and fully engaged individuals to accept leadership roles throughout the district's schools and Central Office to serve the academic, emotional and physical needs of approximately 10,000 students through the essential elements of the district’s Strategic Plan. The Superintendent is leading a talented and committed leadership team with the aim of moving SCSD toward world class status and preparing all students for success.

The Schenectady City School District is committed to hiring members of the protected classes and residents of the City of Schenectady. For more information on the Schenectady City School District recruitment and hiring plan, please contact the Office of Human Resources. The Schenectady City School District does not discriminate on the basis of age, color, creed, disability, marital status, veteran status, national origin, race or gender. This policy is in compliance with the Title IX of the Education amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Regulations and Bylaws of the Board of Education of the Schenectady City School District.

Job Category
Management Confidential
Job Location
Central Office

Interested in this position?

Email this posting to a friend.